Adopt a dynamic approach to your workplace design

The way we all work has changed a lot in the past 18 months and our workplaces need to reflect that. 

XY Sense’s powerful, wide-area sensor helps you capture unique utilization insights from across your workplace, from desks to meeting rooms, kitchens to couches and so much more! 

Understand dwell times and ‘hot’ and ‘cold’ zones to determine the most effective space configurations and adopt a dynamic approach to your future workplace design. 

How can XY Sense support workplace design?

Unlock behavioral data

Go beyond basic headcounts and desk statistics

XY Sense’s powerful, wide-area sensor helps you capture detailed utilization insights and behavioral trend data from across your workplace, from desks to meeting rooms, kitchens to couches and so much more! 

It’s time to finally understand how your whole workplace is being used.

Understand what space configurations your team prefers

Analyze supply vs. demand (Popular spaces)

Explore ‘hot and ‘cold’ zones across your workplace to understand the most popular configurations of space for your team. Understand potential workplace friction points and inform future fit outs.

Use data to respond to space & design requests

Tailor spaces to specific teams and functions

Explore how space utilization varies by team, function or neighbourhood. Benchmark occupancy and utilization across time to support neighborhood balancing and team space forecasting. 

Apply data to customize space configurations depending on the team or function.

Demystify meeting room requirements

Make meeting spaces work harder

Analyze usage of meeting spaces across your workplace.

Understand average room occupancy, dwell time or length of meeting as well as whether enclosed meeting rooms are consistently over or under capacity protocols. 

Access actionable recommendations on the right configuration of meeting spaces for your workplace.

Agile workplace design

Run space planning experiments

XY Sense helps you close the loop on workplace space experiments with quantitative data. 

Go beyond survey feedback and measure the productivity and popularity of space configurations.

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Our product

It all starts with our
advanced sensor

Powered by the latest developments in machine learning, XY Sense delivers the ultimate privacy-preserving sensor for workplace teams. Featuring enormous sensor coverage, live data feeds, advanced AI capabilities and cost-effective install options, XY Sense helps workplace teams maximize ROI from a sensor investment.

Download our Agile Workplace
Design Solution Brief

Other solutions

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Agile Workplace Design FAQs

Have questions about agile workplace design? Explore the FAQs below to learn more. 

Agile workplace design is focused on delivering flexible workspaces that enhance efficiency, collaboration, and creativity. The goal of agile workplace design is to create a physical environment that supports and enhances the way people work, rather than simply providing a space for them to do their work.

Agile workplace design is characterized by open, flexible spaces that can be easily reconfigured to meet the unique and changing needs of different teams and projects. Agile workspaces often incorporate movable furniture, partitions, and other design elements that can be easily rearranged. Often designs also often include spaces for collaboration such as conference rooms and informal gathering areas as well as individual workstations that facilitate privacy and focus.

Another key aspect of agile workplace design is the use of technology to support collaboration and communication. This can include video conferencing systems, collaborative software, and other tools that allow team members to work together regardless of their physical location.

The benefits of agile workplace design include improved productivity, employee satisfaction, and creativity. By creating a more flexible and collaborative environment, companies can encourage innovation and foster a sense of community among team members. Additionally, agile workplace design can help companies attract and retain top talent, particularly among younger workers who value flexibility and collaboration in the workplace. 

Agile workplace design can build competitive advantage by creating a more productive, collaborative, and flexible work environment.

Agile workplace environments promote collaboration, which can lead to increased productivity and innovation. By providing spaces that are designed for teamwork, communication and brainstorming, employees are encouraged to share ideas and collaborate on projects. This can lead to more efficient problem-solving, improved decision-making, and greater creativity.

Agile office designs can enhance employee satisfaction and well-being. By providing a range of workspaces that cater to different work styles and preferences, employees are able to choose the environment that best supports their work. This can improve job satisfaction, reduce stress, and even boost physical health. Studies have shown that agile work environments can reduce absenteeism, increase engagement and motivation, and improve overall well-being.

Thirdly, agile workplace design can support a more flexible and mobile workforce. By providing the technology, tools, and spaces that enable remote work and collaboration, businesses can attract and retain talent from a wider geographic area. This can help businesses tap into a larger pool of skilled workers, reduce overhead costs, and improve work-life balance for employees.

Additionally, agile workplace design can promote a more sustainable and efficient use of resources. By designing spaces that are adaptable and flexible, businesses can reduce the need for frequent renovations and redesigns. Additionally, agile workspaces often incorporate sustainable materials, energy-efficient lighting and heating, and other eco-friendly features, which can reduce the carbon footprint of the business and align with the growing focus on sustainability in business practices.

Agile workplace design can help companies control and reduce real estate costs in several ways:

  • Space Optimization: Agile workplace design focuses on optimizing the use of space for maximum flexibility. By analyzing data on space utilization, organizations can identify areas that are underutilized and can be repurposed or consolidated. This approach helps to reduce the amount of space required, resulting in lower real estate costs.
  • Hot Desking: Hot desking is a feature of agile workplace design where employees do not have assigned desks but rather choose a workspace that suits their needs for that day. This approach can help companies reduce real estate costs by requiring less space per employee, as not all employees are in the office at the same time.
  • Shared Spaces: Agile workplace design often includes shared areas such as collaboration spaces and breakout areas. These spaces can be used by multiple employees, potentially reducing the amount of space required for individual workstations.
  • Remote Work: Agile workplace design incorporates technology that enables remote work. This approach allows employees to work from home or other locations, reducing the amount of space required in the office and lowering real estate costs. These benefits come to employment arrangements that allow for hybrid or the option to work for home for some employees.
  • Flexibility: Agile workplace design provides flexibility in the use of space. With a more fluid workspace, organizations can adjust their real estate needs more quickly to match changes in workforce size, work patterns, and business needs.

Agile design elements enable companies to use space more efficiently, reduce the amount of space required, and adjust their real estate needs quickly and easily.

Agile workplace design can help drive better employee engagement in many different ways, and emphasizes space types that tend to be very popular with teams and employees.

  • Increasing Empowerment: Agile workplace design gives employees more control over their work environment, allowing them to customize their workspace to meet their needs. This can increase their sense of ownership over their work and contribute to a sense of empowerment.
  • Collaboration: Agile offices deliberately encourage collaboration and communication, with open workspaces, flexible meeting areas, and common spaces designed to encourage interaction and idea-sharing. This can help build stronger relationships among employees and foster a more collaborative culture.
  • Comfort: Ergonomic furniture and features like natural light, plants, and noise-reducing elements are often components of agile environments. These elements can contribute to a more comfortable work environment, which can increase employee satisfaction and well-being.
  • Flexibility: Agile workplace design allows for greater flexibility in work arrangements, with options like remote work, flex schedules, and mobile workstations. This can help employees better balance their work and personal lives and contribute to a greater sense of well-being.
  • Performance: Finally, agile workplace design can contribute to better performance outcomes, with features like optimized acoustics, lighting, and air quality creating a more conducive work environment. This can contribute to greater job satisfaction and a greater sense of accomplishment among employees.
  • Vibe: By giving companies the flexibility to shape layouts and space types to evolving individual and team needs, agile workplace design contributes to a positive vibe in which workplace density is optimized. 

Agile workplace design is a concept that prioritizes flexibility, collaboration, and employee satisfaction when designing an office environment. This design approach aims to create a space that adapts to the evolving needs of employees and the business, rather than having a fixed layout. By doing so, an agile workplace design can create a more welcoming and productive environment for employees.

One way that agile design can enhance flexibility is by creating adaptable workspaces. This means having furniture and equipment that can be easily moved or reconfigured to suit the task at hand or accommodate changing team sizes. Another benefit of agile design is that it can create a more inviting atmosphere. This can be achieved by incorporating elements that promote wellbeing, such as natural lighting, plants, and ergonomic furniture. An inviting office environment can help reduce stress levels and increase productivity, as well as make employees feel more valued.

Agile workplace design can also foster a sense of community and encourage teamwork. By creating communal spaces, employees can interact and collaborate more easily. This can help build a more cohesive team and improve overall job satisfaction.

Agile workplace design aims to create dynamic and flexible environments that promote collaboration, creativity, and productivity. One critical aspect of such a design is the efficient use of space, which is where occupancy sensors and analytics come into play.

Occupancy sensors track the number of people using a workspace area, their locations in the area, and the resources such as conference rooms and workstations that are being used. TWith occupancy sensors, organizations can monitor the usage of different areas and optimize their space utilization accordingly. 

Analytics provide organizations with valuable insights into how employees use different spaces and facilities. By analyzing data on space utilization, organizations can identify which areas are frequently used and which ones are underutilized. This information can be used to optimize the design of the workplace and create a more efficient and productive environment. Analytics can also help organizations identify areas that need improvement, such as overcrowded areas, areas that cause congestion, or areas that are not utilized optimally or at desirable levels.

In summary, occupancy sensors and analytics are essential tools for agile workplace design. By using these tools, organizations can stay agile and adapt to the changing needs of their workforce, ensuring that their workplace design remains effective and efficient.

Computer vision occupancy sensors are more valuable for agile workplace design projects than other types of sensors like infrared, WIFI, Bluetooth, or RFID for several reasons:

Higher Accuracy: Computer vision occupancy sensors use advanced image processing algorithms to accurately detect the presence of people in a space. This approach provides a higher level of accuracy than other sensors that rely on simple proximity detection or signal strength. Privacy preserving computer vision sensors provide all this additional accuracy and specificity while ensuring the highest standards of security and employee privacy. For example, XY Sense sensors leverage a technology called edge processing that ensures that no images of the workspace or occupants are ever stored or transmitted at any time.

Granular Data: Computer vision occupancy sensors provide granular data on the occupancy of different areas within a workspace. This data can be used to analyze how space is being used, which areas are underutilized, and how different spaces are being used at different times of the day. The best workplace occupancy sensors, like XY Sense, are so accurate that they detect the precise location of every individual within one square foot, enabling precision insight on which resources like workstations are in use at any time. 

Real-Time Data: Computer vision occupancy sensors provide real-time data on the occupancy of different areas. This information can be used to optimize the use of space, identify areas that need improvement, and make changes to the workspace on the fly. XY Sense is a leader in this area, with sensor data that are updated every 2 seconds throughout the day. Many other sensors scan spaces every ten-to-twelve minutes, providing a far less accurate level of insight and data.

Flexibility: Computer vision occupancy sensors can be easily installed and repositioned, making them highly flexible and adaptable to changing workspace needs. XY Sense has added to the advantages here by pioneering innovative “daisy chain” installation methodologies that reduce cabling by 80% and dramatically reduce the amount of e-waste versus competing sensor solutions.

Computer vision data enables organizations to optimize the use of space, identify areas that need improvement, and make changes to the workspace that improve productivity, collaboration, and employee well-being.

Agile workplace design projects can benefit greatly from the use of occupancy sensors, which provide valuable data on how people are using a space. Some of the most valuable occupancy sensor metrics for agile workplace design projects include:


  • Occupancy rates: This metric tracks how often a space is occupied, which can help determine whether the space is being used effectively or if it is underutilized.
  • Utilization rates: This metric tracks how much of a space is being used, which can help determine if the space is being used efficiently or if there is wasted space that could be repurposed.
  • Average dwell time: This metric tracks how long people stay in a particular area, which can help determine if the space is comfortable and conducive to work or if there are factors that are causing people to leave.
  • Peak usage times: This metric tracks when a space is most heavily used, which can help determine if there are bottlenecks or if additional resources are needed during those times.
  • Occupant behavior: This metric tracks how people move through a space and interact with different features, which can help determine if the design is meeting their needs and if there are opportunities for improvement.

By analyzing these occupancy sensor metrics, designers can gain insights into how people are using a space and identify opportunities to optimize the design for better performance and user satisfaction.

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