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XY Sense privacy information for teams 

Great news! Your workplace is investing in XY Sense to help to improve your workplace experience and take a data-driven approach to space and occupancy planning in your office.

Here, we’ll provide you with some information on what XY Sense is, how it works and how your privacy at work is being protected.

First things first, what is XY Sense?

Privacy FAQ for teams

XY Sense is an occupancy intelligence platform on a mission to make the world’s corporate real estate more data-driven, human-centered and sustainable.

Our privacy-first platform delivers rich real-time occupancy and space utilization insights to help workplace teams connect the dots between how much space and what types of space their organization needs. Our data helps teams control real estate costs, improve building sustainability, boost space productivity and orchestrate office environments which people love. 

With superior coverage (1,000 sqft/20 desk), accuracy (<1ft), actionable out-of-the-box analytics and more sustainable installation capabilities (~80% less cabling required), XY Sense has become the occupancy sensor platform of choice for companies looking to drive ROI from workplace real estate. 

XY Sense has offices in Australia and the United States and serves customers in over 17 countries. 

We’re called XY Sense because our advanced sensors leverage the latest developments in machine learning to capture and process the “X” and “Y” occupancy coordinates of people relative to a sensor installed on the ceiling of your office.

This 100% anonymous coordinate data is mapped against the floorpan of your workplace to deliver insights to your team about how desks, meeting rooms and open spaces are being utilized.

Read more about our technology here.

The sensor does not collect or store personally identifiable information. This means there is no way to identify you or any other individuals from XY Sense data.

Unlike CCTV, access control cards, under-the-desk PIR sensors or some workplace software agents, XY Sense only captures general data about the space being used, never an individual. XY Sense is compliant with GDPR and CCPA and other leading privacy regulatory frameworks.

You can rest easy knowing that your privacy is being protected while your workplace takes a smarter approach to space planning.

This 100% anonymous sensor data is shared with your workplace team via the XY Sense Insights Platform to help them make data-driven planning decisions about your office space.

Sensor data is typically used to report on things like:

  • How often desks are in use (peak days, times, floors)

  • How often meeting rooms are in use (peak days, times, average capacity)

  • Which spaces are ‘the most popular’ or highly used on a floor

  • How often spaces receive alerts for being over set company ‘capacity limits’ (in line with COVID safety policies)

  • Where, when, how demand is exceeding supply of meeting rooms, phone pods or desks

  • To simulate when a floor or team will run out of desks

This reporting allows your team to take a proactive approach to reducing friction and access issues in your workplace. The days of struggling to find a desk or free meeting room should soon be over!

Flex Sensors 
If you found this page by scanning a QR code at the base of one of our Flex Sensors (sensors on a stand), then these units are likely already installed and working. 

Speak to your workplace/facilities team if you have any questions – but please do not move or unplug the sensor as this will impact your team’s data collection for this project.

Ceiling Sensors

The installation of sensors will occur outside of office hours, so you shouldn’t be personally impacted.

Please speak to your workplace team to confirm the date that XY Sense will be activated at your workplace.

As there is no way to identify an individual with an XY Sense sensor, it’s not possible to individually opt out of data capture. 

However, if you do not feel comfortable with non-identifiable utilization data being collected, we recommend speaking with your Workplace/ Facilities & HR team to arrange an alternate workspace or office where sensor coverage has been excluded. 

If you have questions or concerns please reach out to your Workplace or Human Resources team to discuss. The XY Sense team is also happy to respond to any questions you may have, email: privacy@xysense.com

Download our Privacy & Security
Fact Sheet

Free download

What % of office space is actually being used?

Download our new office utilization benchmarks for workplace teams and learn about trends in hybrid workplaces.