Use sensor data to improve workplace experience for your team

Every workplace and team is unique and so are their space needs.

With XY Sense you can navigate the intersection of employee experience and place. Resolve friction points and targeting initiatives towards an improved experience aligned with your company culture.

Best of all, our anonymous XY coordinate data means understanding workplace experience without excessive surveys or a lack of privacy for your team.

How can XY Sense support workplace experience?

Close the loop on space booking

Make it simpler to find a desk or meeting room

Know what office space and resources are in use in real-time and remove the hassle from ‘checking in’ to room and desk bookings.

XY Sense can capture the anonymous coordinates of space users accurate to 1 ft every 2 seconds. This means you can offer next-generation desk and space booking kiosks and alerts for team members. Employee productivity will skyrocket and no-shows will never be a problem again.

Capture the hard data on your office usability

Unlock workplace behavioral insights

What days are meeting rooms most busy? Is anyone actually using that row of stand-up desks?
XY Sense gives you the ability to understand the intricacies of employee engagement and how team members interact with your workspace environment.

Understand travel times between zones based on real employee journeys. Pinpoint high-traffic areas and sit/stand behaviors to empower smarter decision-making and planning. Deliver a more positive experience and have more engaged employees.

Targeted cleaning based on heat maps
Live occupancy data Real-time social distancing monitoring and alerts
Back to office tools

Create safer spaces in the era of COVID-19

Navigate the complexities of returning to office and improve employee experience by helping team members choose safe seating based on real-time occupancy feeds from XY Sense.

Boost employee satisfaction and enhance employee experience management with data-driven policies and practices.  Safe offices deliver a positive employee experience when paired with your proactive internal communications. 

Data-driven workplace design

Create workplaces
that workers thrive in

Create spaces people enjoy working in with the meaningful data provided by our Area Sensors and Insights Platform. Boost employee retention and consistently deliver a good employee experience for all your teams. 

Make powerful discoveries through data-driven space and design experimentation so you can customize space configurations depending on the team or function.

Targeted cleaning based on heat maps

XY Sense Use Cases

The occupancy sensor Powered by the latest developments in machine learning
Our product

It all starts with our
advanced sensor

Powered by the latest developments in machine learning, XY Sense delivers the ultimate privacy-preserving sensor for workplace teams. Featuring enormous sensor coverage, live data feeds, advanced AI capabilities and cost-effective install options, XY Sense helps workplace teams maximize ROI from a sensor investment.

Download our Workplace
Experience Solution Brief

Other solutions

Request a demo
with our team

Workplace Experience Initiatives FAQs

Have questions about crafting a more positive workplace experience initiatives for your organization? Explore the helpful FAQs below.

Workplace experience initiatives are programs or projects designed to improve the overall experience of employees in the workplace. These initiatives may involve changes to the organization’s physical space, technology, policies, and/or culture. Workplace experience initiatives aim to create a positive and engaging work environment that fosters productivity, collaboration, and employee well-being.

Some common purposes of workplace experience initiatives include:

  • Office redesign and renovation: Improving the physical layout, design, and amenities of the workspace to make it more comfortable, inviting, and conducive to work.
  • Technology upgrades: Investing in new technologies and tools that can help employees work more efficiently and effectively, such as collaboration software, cloud computing, and mobile devices.
  • Wellness programs: Providing employees access to resources and programs that promote physical and mental well-being, such as fitness classes, meditation sessions, or mental health counseling.
  • Employee engagement initiatives: Creating programs and activities that encourage employee engagement, such as team building events, company social events, and volunteering opportunities.
  • Flexible work policies: Offering flexible work arrangements, such as remote work or flexible hours, to help employees better balance their work and personal lives.

Read our workplace experience solutions brief.

Workplace experience initiatives are critical for businesses because they can help create a positive work environment, improve employee retention rates, increase productivity, enhance the customer experience, and boost employer branding.

A positive work environment can improve employee engagement, job satisfaction, and well-being. This, in turn, can help to retain top talent and create a more productive workforce. Additionally, initiatives focused on employee well-being can improve physical and mental health outcomes, reduce medical costs, minimize absenteeism, and improve job satisfaction.

Another benefit is improving the customer experience. Happy and engaged employees are more likely to provide excellent customer service, which can lead to increased customer loyalty and business growth. Investing in workplace experience initiatives can also enhance a company’s employer branding, which can be critical in attracting top talent and maintaining a positive reputation in the marketplace.

Learn more about one of the most important outcomes of workplace experience programs: agile workplace design.

Occupancy analytics uses occupancy sensors and data analysis tools to understand office occupancy and resource utilization. Entry sensors provide insights into the overall occupancy of an office or area. Area sensors monitor occupancy and usage of resources in an office. 

Occupancy analytics provides a broad range of benefits: 

  • Creating a positive work environment: Employees who feel valued and supported by their employer are likely to stay with the company. Workplace experience initiatives can help create a positive work environment by improving the physical workspace, providing amenities such as on-site childcare and fitness facilities, and promoting a healthy work-life balance.
  • Encouraging employee engagement: Workplace experience initiatives can help foster employee engagement by encouraging collaboration, providing opportunities for skill development and career growth, and recognizing and rewarding employee contributions. Engaged employees are more likely to be satisfied with their job and stay with the company.
  • Offering flexibility: Workplace experience initiatives can provide flexible work arrangements, such as remote work options or flexible scheduling. This can improve work-life balance and reduce stress, which can help retain employees who might otherwise leave for more flexible options.

Occupancy sensors and analytics are essential components of workplace experience initiatives because they provide real-time data about how employees use the workspace. This data can help companies identify areas for improvement and make data-driven decisions to optimize the workspace.

By tracking how employees use the workspace, companies can identify usage patterns and make changes to improve the overall workplace experience. For example, if data shows that some office regions are underutilized, companies can consider repurposing these spaces to serve employee needs better. Conversely, if particular areas are overcrowded or uncomfortable, companies can work to improve these spaces to enhance the overall employee experience.

Occupancy sensors and analytics can also help companies identify areas where they can reduce real estate costs. Companies can reduce costs by giving up underused space, preventing purchases of unneeded resources like workstations and screens, and improving the overall efficiency of their operations.

Learn the ins and outs of occupancy analytics in this post.

Data from computer vision sensors are more valuable for workplace experience initiatives than data from other types of sensors like infrared, WiFi, Bluetooth, or RFID sensors because it provides a more comprehensive and accurate picture of how employees are using the workspace.

Computer vision sensors use sophisticated algorithms to detect people and objects in the workspace and track their real-time movements. This allows them to provide highly detailed information about how people use different office areas, including which spaces are most popular, how long people spend in each area, and how they move around the space. This level of detail can help companies identify behavior patterns and make data-driven decisions to optimize the workspace.

In contrast, other types of sensors like infrared, wifi, Bluetooth, or RFID have limitations that make them less effective for workplace experience initiatives. For example, infrared sensors are limited to detecting heat signatures and cannot provide detailed information about how people use space. Similarly, wifi, Bluetooth, or RFID sensors rely on people carrying devices or wearing badges, which can be unreliable and not accurately capture all movements.

The differences in data accuracy and granularity between computer vision entry and area sensors and competing technology are quite significant. For example, XY Sense offers industry-leading computer vision sensors that provide superior coverage (95 sqm/1000 square feet/20 desks versus about half that for other technologies), accuracy (<1ft), actionable out-of-the-box analytics, and more sustainable installation capabilities (~80% less cabling required.) 

Learn more about the various available occupancy sensor technologies

Workplace experience initiatives can help reduce real estate costs in several ways:

Improved productivity: Employees who are satisfied with their workplace experience tend to be more productive. This can result in increased revenue and reduced costs.

More collaboration: Most companies have moved to more collaborative ways of working. Workplace experience planning enables real estate leaders to make proactive decisions that will allow more and better collaboration for teams. 

Better space utilization: Workplace experience initiatives can help businesses optimize their use of office space. By analyzing occupancy data, companies can identify underutilized spaces and adjust their real estate portfolios accordingly, leading to cost savings.

Lower employee turnover: Workplace experience initiatives can help create a positive work environment, reducing employee turnover. This can result in cost savings for recruiting, onboarding, and training new employees.

Reduced absenteeism: By creating a healthy and comfortable work environment, workplace experience initiatives can help reduce employee absenteeism. This can result in cost savings related to lost productivity and the need for temporary workers.

Get a case study about how XY Sense Xero used occupancy analytics to enhance the workplace experience.

Workplace experience initiatives create more positive work environments: Employees who feel valued and supported by their employer are more likely to stay with the company. Workplace experience initiatives can help create a positive work environment by improving the physical workspace, providing amenities such as on-site childcare and fitness facilities, and promoting a healthy work-life balance.

Workplace experience initiatives can also enhance employee engagement by encouraging collaboration, providing opportunities for skill development and career growth, and recognizing and rewarding employee contributions. Such initiatives can offer flexible work arrangements, such as remote work options or flexible scheduling. This can improve work-life balance and reduce stress.

Finally, when such programs are well planned and executed, workplace teams can enhance the company environment while rightsizing costs. This is particularly true when companies have adopted a hybrid work policy. With hybrid, workplaces are often overcrowded on some days and nearly empty on others. By conscientiously correcting the mix of content types and scheduling team in-office days, workplace leaders can create more inviting work environments while lowering rent, equipment, heating/cooling, and cleaning costs.

Get a solutions summary on workplace analytics and how it can enhance company experience. 

There are several important occupancy analytics metrics to consider in workplace experience planning. These include:

  • Occupancy rates: This refers to the percentage of available space used at any given time. Monitoring occupancy rates can help you optimize your space usage and identify areas of underutilization.
  • Utilization rates: This refers to the percentage of time a particular space is used during business hours. This metric can help you identify which spaces are in high demand and which are not being used effectively.
  • Peak usage times: Identifying the times of day or week when occupancy and utilization rates are highest can help you optimize your space usage and plan for staffing and resource needs.
  • Space allocation: Tracking which departments or teams are using which spaces can help you optimize your office layout and improve collaboration.

By monitoring these metrics, workplace experience planners can gain insights into how their space is used and make data-driven decisions to optimize the workplace for employees.

Learn more about specific workplace challenges and how to use occupancy analytics to solve them.