Today, we’re excited to announce that XY Sense now offers Space Booking Analytics, a new suite of integration features and dashboards designed to help you compare meeting room bookings vs. actual space utilization in your offices and unlock greater insights about where and how teams are collaborating in your workplace.
With the latest data revealing a surge in office teams mostly attending offices midweek, it’s never been more important to balance the supply and demand of meeting spaces. Workplace leaders will be familiar with the perception from teams that there are not enough meeting rooms when in reality ghost bookings (aka no-shows) and inefficient, recurring room bookings are falsely constraining supply. XY Sense Space Booking Analytics helps workplace teams more efficiently manage meeting room resources, boost team productivity and improve the experience of finding space to collaborate with colleagues.
Along with these new analytics features, XY Sense has also expanded our range of integrations with leading space booking and workplace management solutions.
Learn more below.
New Space Booking Analytics
Our new Space Booking Analytics securely ingests data from leading room booking tools and management systems (Microsoft Exchange and Google Calendar), enabling teams to compare booking/ reservations for meeting rooms to actual space utilization insights captured from our industry-leading workplace sensors.
What’s possible with XY Sense Space Booking Analytics:
- Understand meeting space supply versus demand: Gain insights into whether your current stock of available meeting spaces meets team needs. Workplace teams are often inundated with requests and complaints about shortages of available meeting spaces. Space Booking Analytics will reveal the true state of meeting space supply and demand.
- Identify inefficient room bookings: Compare actual versus booked meeting lengths and space capacity versus attendance. Are your meeting spaces being used efficiently? Special analyses compare booked versus actual meeting length and room capacity versus actual utilization.
- Track and act on ghost bookings: Find out how often teams book meeting spaces but don’t actually use them. XY Sense will show you how these ghost bookings artificially limit your stock of available spaces and create perceived space shortages.
- Coming soon – Learn where and when ad-hoc meetings occur: Track the number and timing of unbooked meetings held in meeting spaces to understand total demand and see how actual meeting space usage compares to capacity.
- Coming soon – Automated room release and check-ins: We’ll soon be rolling out tools that automatically release booked but unused spaces and book spaces claimed for ad hoc meetings.
No shows / Ghost Bookings
Measure and reduce ghost meetings where no-one shows up:
- No Show Rates
- No Show by Space Type/Room
Identify In-efficient Bookings
Track reservable space efficiency – planned versus actual meeting length and planned versus actual occupant count.
- Early-ended reservations
- Under Capacity reservations
- Overcapacity reservations
Monitor Room Demand
Track percentage of available time spaces are booked:
- Popular / unpopular spaces
- Actual supply vs. booking demand
What data is available?
Space Booking Analytics offers a broad range of data and visualizations by hour, day, floor, facility location, and all facilities. Data can be tracked over time to understand trends and long-term business needs.
Some of the metrics available in Space Booking Analytics include:
- Meeting Space Demand
- Number of Scheduled Meetings
- Bookings by Space Type
- Space Capacity versus Actual Occupancy
- Time Utilized versus Booked Time
- Show Up Rates
- No Show Analysis
These and other metrics provide the insights you need to optimize meeting space availability and plan future workplace build-outs and updates.
Getting started
Space Booking Analytics is now available for all interested customers. Reach out to your Customer Success Manager or contact support for information and instructions on how to set up.
If you’re not yet an XY Sense customer but would like to talk to our time about how Space Booking Analytics could work for you, get in touch.
New Integrations with Workplace Management and Space Booking Solutions
XY Sense has also expanded our range of integrations to enable customers to supercharge ROI from their workplace tech stack.
XY Sense integrations support a variety of use cases, including; live space booking enablement, comparing bookings with actual space utilization, BMS and HVAC automation, predictive space scheduling and more. With the ability to sync floor plans and space taxonomy data, as well as both real-time and historical occupancy data feeds, XY Sense integrations allow you to leverage your office utilization data, on your terms.
Our list of integrations now includes:
- Microsoft 365
- Google Workspace
- Appspace
- Calven
- Entrak
- GoSpace
- Habitap
- Hubstar
- GoSpace
- NHance
- Nura Space
- Serraview (by Eptura)
- SmartSpaces
- With even more in development.
Integration capabilities do vary by partner.
For more information on XY Sense or our integration partners, speak with your customer success lead, visit the integrations section of our site, or request a demo.
